(REFERS TO RAVENWOOD FAIRE 2023)
Vendor Refund Policy: A cancellation notice must be made in writing by the same person who signed the vendor agreement. A cancellation notice received at least (2) two weeks prior to the event date is subject to a full refund of Site Fee only. A cancellation notice received less than (2) two weeks prior to the event date is subject to a partial refund of Site Fee only. If Site Fee was paid by credit card, the credit card fees are nonrefundable since those charges are kept by the credit card processor, not Ravenwood Faire, LLC. Cancellation notice should be sent via email to: email@example.com
Tent and Equipment
Participants will provide their own tent, booth, cart, tables, chairs and décor. Participants are responsible for erecting, securing and ensuring conformance with faire theme. Staff will be onsite during the posted times to coordinate setup, operation and breakdown. Tents must be flame retardant or treated with flame retardant materials.
Any special accessibility needs, site(s) requirements or special access times should be brought to the attention of Ravenwood Faire/Ravenwood Foundation at least two (2) weeks prior to event for consideration.
Tent, temporary booth or cart décor must fit the festival theme. Contemporary table and chairs legs should be covered to the best of vendor’s ability. Plastic or contemporary storage containers should be kept out of sight.
Participants must have at least one representative operating their approved site(s) from ~ 2:00PM through 10:30 PM – Oct 20, 2023, ~ 9:30AM-7:30PM – Oct 21, 2023, ~ 9:30AM-5:30PM – October 22, 2023, ~ 2:00PM through 10:30 PM – Oct 27, 2023, ~ 9:30AM through 7:30PM, ~ Oct 28, 2023, 9:30AM-5:30PM – October 29, 2023 – for each public operating day. Having an assistant is encouraged to give you breaks. All participants must be listed on the participant form for security check-in and have a signed release agreement for our records.
Electricity, water and other special requests must be approved at least two (2) weeks prior to event. Participants should maintain one fire extinguisher per site. Prior approval from Ravenwood Faire, LLC is required for participants relying upon or incorporating fire or flammable materials within the fairgrounds. This approval will stipulate additional requirements (i.e. fire-retardant materials, fire suppression, insurance).